Election Procedures of the Slovak Society of Actuaries
[Note that this English translation is for informative purposes only. In the event of any dispute the Slovak version is the definitive one.]
These Election Procedures govern
a) elections to the statutory bodies of the Slovak Society of Actuaries (hereafter the Society) in accordance with Article 8 of the Statutes of the Society, that is elections of:
- the members of the Board and the President of the Society,
- the members of the Disciplinary Committee,
- the Finance Controller of the Society;
b) the cessation of membership of a statutory body of the Society during its term of office;
c) the co-option of members to the statutory bodies during its term of office.
1. Election of members of the Board and the President of the Society
The Board of the Society consists of the President, Vice-President, Secretary and Treasurer together with a further five members of the Society. Members of the Board are elected by a General Meeting by secret ballot and their term of office is two years. The President of the SSA may carry out this function during two, at the most, consecutive terms of office. This restriction does not apply in the event of an extension of the term of office due to the non-election of a new Board of the Society in accordance with Article 10 paragraph 3 of the Statutes of the SSA. The Society’s Board will, before its term of office expires, request members of the Society to nominate candidates for membership of the new Board of the Society. Each member of the Society may nominate at the most nine candidates. The Board will gather together these nominations and subsequently approach the nominated candidates. If they agree [to their nomination] they will be included in the list of candidates for the first round of voting for the new Board. Nominations may be added to the list of candidates when the General Meeting is in plenum.
The General Meeting of the Society, at which the new Board will be elected, will first elect a three-member election committee, who will oversee the ballots. Nominated candidates for membership of the Board may not be members of the election committee. The election committee will ensure the distribution of ballot papers during the course of the ballot. An elector may write on the ballot paper the names of up to nine candidates, who he or she votes to be members of the Board. The election committee will subsequently count the number of votes. Those candidates, who receive more than 50% of the valid votes, become members of the Board. The election committee will then produce a list of candidates for the second round of voting, which will contain at the most twice the number of candidates required so that the total number of members elected to the Board is equal to nine. Candidates are chosen according to the number of votes gained in the first round. Those candidates in the second round, who gain the most votes, become members of the Board so that the total number of Board members after both rounds is equal to nine. In the event that there are at most 18 candidates nominated for the first round, only one round of voting will take place, the result of which will be nine elected members of the Board. A valid ballot paper for the first round is one that contains at most the names of nine candidates, and for the second round one that contains at most the number of names required to make up the total number of members of the Board to nine.
Subsequently the election committee will proceed to the election of the President of the Society. The General Meeting elects the President of the Society from amongst the members of the new Board. The proposal from the Board may be added to by the plenum. Candidates for President will publicly indicate their agreement to be candidates. A ballot paper is only valid if the elector wrote on it the name of only one of the nominated candidates. The candidate who receives more than 50% of the valid votes becomes the Resident. In the event that none of the candidates receives more than 50% of the valid votes, a second round of voting will take place containing the two most successful candidates. The President is then the one who receives more than 50% of the valid votes. Election of the other Board functionaries (Vice-President, Secretary and Treasurer) will take place at the first meeting of the Board and the membership will be informed of the result without undue delay.
2. Election of members of the Disciplinary Committee
The Disciplinary Committee is made up of three members of the Society. The General Meeting will nominate candidates so as to ensure that membership of the Disciplinary Committee is incompatible with membership of the other statutory bodies of the Society. The election committee will oversee the election by secret ballot. At the General Meeting there will be elected three members of the Disciplinary Committee and one substitute. The three candidates who receive the most votes become members of the Disciplinary Committee and the candidate who received the fourth highest number of votes will be the substitute.
3. Election of the Finance Controller of the Society
The General Meeting of the Society will nominate candidates for the post of Finance Controller of the Society so as to ensure that the function of Finance Controller is incompatible with membership of the other statutory bodies of the Society. The election committee will oversee the election by secret ballot. The candidate who receives the highest number of votes becomes the Finance Controller.
4. Cessation of membership of a statutory body of the Society during its term of office
Membership of one of the statutory bodies of the Society terminates at the request of the member addressed to the Society’s Board or on termination of his or her membership of the Society.
5. Co-option of members to the statutory bodies during their term of office
In the event that membership of a statutory body ends in accordance with 4. above, the Society’s Board may authorise another member of the Society to replace the member concerned in that statutory body. If it relates to a member of the Disciplinary Committee, the replacement is the substitute elected at the General Meeting. In the case of a member of the Society’s Board or the Finance Controller it is necessary for the replacement to be co-opted at the next General Meeting of the Society.
These Election Procedures were approved by a General Meeting of the Society held on 15 December 2009 and come into force immediately after their approval.
